Administrator

Administrator required in Belfast

This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.

Key Responsibilities

Site Induction Management

• Register new employees, assist in form completion, and update profiles.
• Coordinate with clients for profile review and approval.
• Ensure staff attend inductions, manage profile transfers, and update expiries.
• Handle Access Card requests for new, missing, or damaged cards.
• Complete offer forms for HR once manager approval is obtained.

Safety Critical Medical Coordination

• Check staff availability for medical appointments.
• Book appointments and send confirmations.
• Obtain medical results and upload to relevant sites.
• Prepare and send purchase orders to medical centres.

Safety Glasses Prescription Processing

• Liaise with Health & Safety for prescription requests and distribute to staff.

Friday Pack Responsibilities

• Prepare and take Minutes of Meeting.
• Update Weekly Tab Scoring and compile reports for clients.

Onboarding New Starters

• Assist new employees post-induction with site directions and contract management.
• Handle pre-employment questionnaires and verify necessary documents.

Holiday Management

• Issue and track holiday forms.
• Maintain individual holiday records and assist staff with holiday-related queries.

Timesheet & Payroll Support

• Address payroll queries and assist in timesheet preparation.
• Process lodging applications and documentation.

General HR Assistance

• Support staff with required documents and communicate with HR on staff updates.
• Maintain attendance and absence records.

Training Coordination

• Communicate training details to attendees and maintain tracking lists.

Administrative Duties

• Prepare daily and weekly reports.
• Manage contract copies, reference letters, and update requests.

Gate Access and Issues

• Address gate access concerns and manage visitor pass requests.

Requirements

• Proven administrative experience, preferably in a site-based role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Experience of civil or construction would benefit the person but not a must.
• Familiarity with office management procedures and basic accounting principles.

Benefits

• Competitive salary.
• Opportunities for career advancement.
• Supportive and dynamic work environment