Administrator

Temporary Estates Administrator

Location: Peterhead, AB42 2YY

Duration: 12 weeks (Temporary)

Hours: 8:00am – 4:00pm Monday to Thursday, 8:00am – 1:00pm Friday

Pay rate: £16.85

Disclosure: Enhanced Disclosure required

Key Responsibilities

• Provide comprehensive administrative support, including preparing reports, creating and maintaining spreadsheets, managing calendars, attending meetings, and producing accurate meeting minutes.
• Operate the Maintenance Helpdesk, ensuring all maintenance requests are logged and allocated promptly to the appropriate maintenance personnel.
• Coordinate planned and emergency reactive maintenance visits, acting as the main point of contact for contractors and service providers while ensuring resources are used effectively.
• Maintain accurate records for Estates staff, including absence, annual leave, TOIL, overtime, and on-call rotas.
• Update and maintain key computerised systems, including the Computerised Maintenance Management System (CMMS), Agresso Financial System, and internal attendance and training records.
• Support procurement activities by processing orders, registering and receiving goods, and ensuring all procurement documentation is completed accurately and in line with organisational policies.

About You

• Previous experience in a busy administrative or office support role.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong IT skills, including Microsoft Office applications, particularly Excel.
• Experience using databases or computerised management systems (CMMS, Agresso or similar is desirable).
• Excellent communication skills and the ability to liaise confidently with colleagues, contractors, and external service providers.
• High levels of accuracy, confidentiality, and attention to detail.