Band 4 Medical Secretary - Mood Disorder Team

Job summary

To provide a comprehensive secretarial service to the Consultant Psychiatrist and members of the medical team, assisting them in achieving their objectives and to liaise with all relevant and appropriate services. These objectives are to deliver a specialist clinical service for the Depression Research and Advice clinic (DRAC) as well as provide clinical cover for out-patient care, Ketamine and Transcranial Magnetic Stimulation (TMS) treatments at the Oleaster, and to assist appointments of patients being considered for clinical trials, if required.

Main duties of the job

The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, diary management, and organisation of meetings and attendance at MDT weekly meetings, and the clinics administration etc. The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.

To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP's, Social Workers, Service Users, Carers and any other appropriate external agencies.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Job responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

KNOWLEDGE AND EXPERIENCE

Essential

• Significant admin/secretarial experience of working in a health or equivalent environment
• Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher

Desirable

• Experience in working with people who suffer with Mental Health or other related problems

SKILLS

Essential

• Ability to audio-type, work under pressure and work alone or as part of a team

TRAINING AND QUALIFICATIONS

Essential

• Educated in English GCSE (level 4 or above) or equivalent
• AMSPAR Diploma, Medical Administration or Medical Terminology Qualification

Desirable

• Experience of using RIO system.
• RSA II Typing/Text Processing