Business Administrator

Job Title: Business Unit Administrator

Reporting to: Finance Business Partner

Business Unit: Substations Scotland

Purpose of the Position:

The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handing general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries, and will help with financial administration such as raising invoices and processing purchase orders.

Responsibilities & Duties:

Responsibilities:

· Fire Warden and full First Aider

· Manual Payment requests as required

· General Maintenance co-ordination including PAT testing and calibration

· Credit Card expense administration for BU on Concur

· SSE Authorisations and Tender CV’s updates

· PPE & Tools co-ordination and monitoring

· Annual Team building arrangements

· Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum

· Adhoc finance support and payroll workbook

Duties:

Including but not limited to the following:

· Provide general administrative support to the business unit and its leadership team.

· Act as first point of contact for internal and external queries.

· Organise and coordinate meetings

· Manage office and business unit resources and facilities.

· Liaise with various teams to support project delivery and resolve issues.

· Communicate with customers, suppliers, and other stakeholders.

· Maintain accurate financial records, (including raising invoices) and managing purchase orders.

· Assist with coordinating training courses.

Governance:

Interfaces and relationships with key stakeholders:

• Managers

• Employees

• Clients

• Customers

• Vendors and suppliers

• Visitors

Person Specification

Qualifications and experience

· A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English

· Proficiency in Microsoft Excel is essential for data analysis and reporting.

· Experience with accounting and payroll software such as Sage.

· A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.

· Excellent time management and organisational skills to manage multiple tasks.

· Excellent organisational, communication and interpersonal skills

· Be able to work under pressure, be a team player and have a high level of self-motivation.

· Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

· The flexibility to work additional hours whenever required

Values

In line with Omexom’s values, the jobholder must possess the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.