Commercial Procurement Logistics and Supplies Support Officer

Job summary

The Commercial Procurement Logistics and Supplies Support Officer role will support the Commercial Procurement Logistics and Supplies Manager and support all teams within the Commercial Procurement Services function and Trust with the efficient and effective receipting, storage/warehousing and logistical distribution management of clinical supplies (e.g. clinical consumables, pathology samples (bloods, swabs, etc), theatre equipment and pharmacy medication), non-clinical products (e.g. medical records, post, equipment and furniture) and movement of staff and key partner stakeholders (e.g. staff shuttle bus and through utilisation of the Trust's Taxi Services contract(s)) across all BHRUT sites and across North East London (NEL); using manual/physical, automated and vehicular (e.g. cars, vans and heavy goods lifting machinery) systems and processes in parallel to using Just In Time (JIT) methodology.

The post holder will support the Commercial Procurement Logistics and Supplies and Supplies Manager with key Commercial Procurement Logistics and Supplies related deliverables, by both working across all key Trust sites as well covering across other key Trust sites and supporting key operational and strategic procurement logistics initiatives across North-East London (NEL), as directed. This includes supporting across all aspects of AIMS / Omnicell in a supporting operational and administrative capacity.

Main duties of the job

This role will also involve working across all Trust and/or NEL based site-based sites (as requirements dictate and emerge) in support of all Commercial Procurement Logistics and Supplies teams and all Commercial Procurement Logistics and Supplies related activities, projects, programmes service outcomes. Additionally, this role will work collaboratively in a matrix structure on a project and programme specific basis, as both a supportive team member, as directed by the Commercial Procurement Logistics and Supplies and Supplies Manager.

This role will report directly to the Commercial Procurement Logistics and Supplies Manager, as well as supporting and covering for other Commercial Procurement Logistics and Supplies Support Officers (in relation to all distribution activities) and Commercial Procurement Logistics and Supplies Officers, as requirements dictate and/or on a rotational basis, across all Trust and / or NEL sites.

About us

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Person specification

Qualifications

Essential

• Educated to GCSE standard, specifically in English or equivalent qualificationsor experience.
• Evidence of continuing professional development across the spectrum of commercial procurement; specificallyacross Commercial Procurement Logistics and Supplies.
• A valid manual driving licence (in accordance with BHRUTinsurance requirements, internal policies and DVLA requirements) and ability to drive cars, small vans and large 3.5 tonne vans (Category B and all future requirements for this category as prescribed by the DVLA or superseding UK Government bodies oand/or legislation).

Desirable

• A valid manual driving licence (in accordance with BHRUTinsurance requirements, internal policies and DVLA requirements) and the ability to drive 16-seater mini-buses (Category D1).

Experience

Essential

• Able to effectively work in both a team and a matrix structure within the service and organisation-wide.
• Experience of persuading and influencing stakeholders.
• Demonstrates a strong desire to improve performance and make a difference by focusing on outcomes and supporting transformational projects and programmes.
• Ability to work on own initiative and organise own workloadwithout supervision and to prioritise work of self and others, either directly or indirectly in a matrix structure.
• Ability to work to tight and often changing timescales and within financial constraints.
• Entry level of numerical, analytical and computer skills and attention to detail.
• Good planning and organisation skills.
• Good communications skills.
• Good negotiation and influencing skills.
• Team player with the ability to contribute effectively to the team in both a supporting and matrix role.
• Experience of leading excellent customer service delivery outcomes.
• Experience of supporting internal and external audits; specifically annual stock takes.
• Experience of driving both small vans and large 3.5 tonne vans as part of delivering an end to end logistics service.

Desirable

• Experience of working collaboratively across key external organisational partners in an NHS setting
• Proven experience of capability to plan over short, medium and long- term timeframes and adjust plans and resource requirements accordingly.
• Experience of working collaboratively across organisations.
• Experience of working with AIMS.

Skills

Essential

• Able to develop and gain agreement on new methods of operation where peer group may have alternative views
• Good verbal and written skills.
• Operates with a positive outlook, is solution-focused and is dedicated to improving relationships for improved patient outcom
• Self-motivated and flexible approach to tasks and problems
• Adaptable and able to demonstrate resilience in difficult situations
• Good relationship-building skills and ability to form constructive,credible strategic and operational relationships at peer level through high professional credibility.
• Good demonstrable interpersonal, customer service and communication skills, with an ability to question, support, influence and engage peers across the organisation to drive the required outcomes.
• Demonstrable work planning, management & monitoring skills to manage own work to deliver outputs to drive maximum productivity and performance and to meet challenging deadlines, leading by example.
• Experience of driving cars, small vans and large 3.5 tonne vans.
• Experience of driving vehicles with electronic tracking/monitoring systems, safety camera equipment, hands-free telephone systems and satellite navigation systems

Desirable

• Experience of driving 16 seater mini-buses

Other

Essential

• Energy and enthusiasm for commitment to high environmental standards
• Strong identity with the core values of the public service and the NHS
• Compassionate and empathetic
• Professional approach with ability to undertake hands on delivery