Contracts Assistant

Job summary

Working with the Procurement and Contracts Team, you'll provide vital support that helps contracts, supplier relationships and procurement processes run smoothly and effectively. This role plays an important part in ensuring services have the agreements, records and information they need to operate efficiently. You'll work closely with colleagues, suppliers and stakeholders, helping to maintain accurate records, coordinate meetings and support key administrative processes. This is a great opportunity for someone who enjoys organising information, working with a range of people and developing their administration skills in a supportive team. Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore City Health Care Partnership would not be able to issue a Certificate of Sponsorship for this role

Main duties of the job

What you'll do:

• Support the administration of contracts and procurement processes
• Arrange meetings, take notes and produce accurate minutes and action logs
• Maintain contract records, databases and electronic filing systems
• Act as a first point of contact for enquiries from colleagues and external providers
• Help keep supplier and contract information accurate and up to date

What we're looking for:

• Experience of working in an office or administrative environment, or transferable administration skills
• Good knowledge of Microsoft Office applications, including Word, Excel and Outlook
• Strong organisational skills with good attention to detail
• Confidence communicating with a range of people while handling information appropriately
• Ability to work independently and as part of a team
• A commitment to excellent customer service and CHCP values

We welcome applications from people with different backgrounds, experiences and career paths, and we value the ideas, perspectives and contributions that help create an inclusive and respectful workplace.

About us

At CHCP, we're passionate about people, we recognise that high quality care is delivered by high quality professionals who are appreciated, respected, and supported, which is why we want to give all our colleagues the chance to shine.

Work with us and you'll be more than just a number. Our people are our shareholders, and their thoughts and opinions are always heard;at CHCP you have a real voice.

Compassion is at the heart of our business; our colleagues work together to deliver first class healthcareto thousands of people. Local diversity demands diverse roles, that's why we have vacancies to suit everybody. No matter your role at CHCP, we'll support you to thrive.

CHCP CIC employees have access to an excellent range of benefits; for further information, please click on the 'CHCP Perks and Rewards' link.

Job responsibilities

Pleased refer to the job description and person specification attached to this job advert for more information.

Person specification

Qualifications

Essential

• NVQ 2 within business administration or customer services or equivalent skills and experience or willing to work towards
• Word processing to RSA 2 standard, or able to demonstrate appropriate level of skill

Knowledge

Essential

• Working knowledge of a range of routine administration procedures
• Working knowledge of Microsoft Packages (Word, Excel, Outlook)

Desirable

• Knowledge of other Microsoft packages

Experience

Essential

• Previous experience of working in an office environment and carrying out general office procedures

Desirable

• Previous NHS administration experience
• Previous experience of working with general public
• Minute Taking