Event Coordinator

Events Coordinator

If you are interested in applying for this job, please make sure you meet the following requirements as listed below.

This world class US law firm is looking to hire a newly created Events Coordinator position on a permanent basis to run their annual events calendar for their busy London office.

What’s On Offer:

• Salary £45,000 – £50,000
• Fantastic benefits including free breakfast and lunch
• Hybrid working (4 days in the office)
• Blackfriars / Chancery Lane / City Thameslink

The Events Coordinator will report into the Events Manager in London and be required to plan, produce and execute quality events, working collaboratively with the London Business Development & Marketing team (5 staff). This is a fantastic opportunity for an existing Events Executive / Coordinator currently working in a law firm to build on their experience in a smaller environment and lead on a range of tailored internal and external high profile events.

Events Coordinator – What You’ll Be Doing:

• Support with the development and execution of client, internal events and webinars in collaboration with the Events Manager
• Work closely with the business development & marketing team, as well as with partners and lawyers to manage the event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, booking venues, sourcing entertainment, creating seating plans, working with the graphics team to design and send invitations
• Collaborate with departmental lawyers and business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events
• Establish, monitor, manage and report on performance expectations for events and meetings
• Set up event schedules and plans, organise and ship materials, and develop transportation itineraries
• Negotiate contracts and maintain relationships with vendors
• Collaborate with office resources and internal support teams (e.g. facilities, audio/visual, travel, etc.)
• Coordinate with the business development leads on the creation and distribution of promotional pieces and other printed materials
• Being an ambassador xwzovoh for the firm on event best practice. Being a point of contact for consulting on events processes and general guidance
• Raising invoices correctly and sending for payment by their due date
• Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships

Events Coordinator – What We’re Looking For:

• Minimum of 3 years Events experience, currently working in a law firm or corporate environment
• Degree educated
• Knowledge of London venues and vendors preferred
• Possess excellent written, communication and organisational skills
• Advanced knowledge of Microsoft office, Vuture and Intapp