Events Coordinator

Events Coordinator

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Salary: £27,000
Hours: Full-time 5 over 7
Based at YO62 4EN
About us
We are home to the UKs largest Benedictine monastic community, rooted in the Rule of St Benedict. Our mission is to seek God through prayer and service, and to invite others to experience faith in action.
Located in the Howardian Hills near York, the Abbey sits within an Area of Outstanding Natural Beauty and welcomes thousands of visitors each year to its Retreat Centre, Visitor Centre, Shop and Tea Room.
The Trust, a registered charity, works alongside the monastic community to support this mission. With around 60 lay staff, the Trust delivers on a five-year strategy, choosing a Future Together, to ensure a sustainable, faith-led future for the Abbey and its valley home.
We're looking for an organised, detail-oriented Events Coordinator to manage bookings and logistics for group tours, conferences, and events. You'll be the main point of contact for clients from initial enquiry through to event completion, ensuring every booking runs smoothly and every guest has a great experience.
Key Responsibilities
Deliver fantastic guest service as a coordinator for event bookings, providing a consistently excellent level of guest service.
Capture event enquiries, securing all enquiries with relevant contracts and deposits, delivering personalised show arounds, and being the point of contact for guests
Manage the reservations and events inbox with efficiency and attention to detail, prioritising enquiries to deliver prompt, professional responses while effectively managing own time and workload
Organise and coordinate events from start to finish before handing over event requirements to our operations team to deliver the experience
Coordinate scheduling, availability, and logistics with internal teams (venues, catering, transport, tour guides, AV/tech providers)
Prepare and send quotes, contracts, invoices, and confirmations to clients
Manage the events calendar and prevent double-bookings or scheduling conflicts
Liaise with clients to understand requirements and tailor packages accordingly
Coordinate with vendors and suppliers to secure services and negotiate rates
Track deposits, payments, and outstanding balances
Collect post-event feedback and maintain client relationships for repeat business
Maintain accurate records in the booking/CRM system
Support marketing efforts by identifying upsell opportunities (add-ons, upgrades, extended tours)
We are looking for someone who has;
GCSEs (or equivalent) including English and Maths.
Own transport required located Ampleforth
2 years previous experience in events coordination, hospitality, tourism or a related field.
Strong organisational skills with the ability to manage multiple bookings simultaneously.
Excellent written and verbal communication skills.
Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
Comfortable using booking/CRM software, spreadsheets, and calendar tools
Customer-service oriented with a problem-solving mindset
What we offer
Up to 8% employer-matched pension
Life assurance
Free lunch during working hours
Free on-site parking
20% discount at the Tea room and Abbey Shop
Historic Houses and Yorkshire Great Houses, Castles and Gardens passes to borrow
Employee Assistance programme
Retail savings platform
50% discount on fitness suite, swimming and other activities at St Albans Centre
The Trust is committed to the highest standards of safeguarding. All appointments are subject to a DBS check and satisfactory references.
If you enjoy working in a friendly, peaceful atmosphere, meeting new people, being part of a hardworking team, this is perfect for you!

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