Executive Assistant

Executive Assistant (Directors' Office) Job Purpose To provide high-level, confidential executive administrative support to the Directors' Office. The role requires a self-motivated individual who can work independently, manage complex schedules, and maintain smooth day-to-day operations within a fast-paced environment. Location: Bath Job Type: Temporary Duration of booking: Expected to last 3 months with possible extension Proposed start date: ASAP Pay Rates: Up to £19 per hour Umbrella or £16 per hour PAYE inclusive of holiday pay Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm Sector: Healthcare Based: Office / Hospital Key Responsibilities Executive & Diary Support * Provide comprehensive, proactive executive assistance and administrative support to the Directors. * Manage complex diaries efficiently, prioritizing meetings, resolving scheduling conflicts, and ensuring all necessary pre-meeting documentation is provided. * Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion. Meeting & Minute Management * Coordinate, organize, and prepare agendas for high-level meetings and committee sessions. * Produce accurate, timely minutes and manage follow-up action logs to ensure deadlines are met. Operational & Administrative Management * Work independently to manage daily office workflows and handle sensitive, highly confidential information appropriately. * Support hybrid office logistics, ensuring adequate physical office cover is maintained in alignment with service needs. * Utilize Microsoft Office applications to draft correspondence, build presentations, manage records, and format reports. Person Specification Qualifications & Experience * Essential: Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors. * Essential: Demonstrated track record of managing complex diaries and providing accurate minute-taking for senior-level meetings. Skills & Knowledge * Technical: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). * Communication: Exceptional written and verbal communication skills, with an emphasis on diplomacy and professionalism. * Organization: Superior organizational and multi-tasking abilities, with keen attention to detail. * Autonomy & Confidentiality: Ability to work independently with minimal supervision while maintaining strict confidentiality and discretion