Executive Assistant to Chief Scientific Officer (CSO)

Executive Assistant to Chief Scientific Officer (CSO)

Hybrid | UK

The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.

Are you an exceptional Executive Assistant with experience supporting C-suite leaders in the life sciences, biotech, pharmaceutical, or scientific R&D sector?

We're seeking a highly organised, proactive, and commercially minded Executive Assistant to become a trusted partner to a Chief Scientific Officer. This is far more than a traditional EA role. You'll be a key strategic support, enabling executive focus, driving operational excellence, and acting as a central point of coordination across internal and external stakeholders.

The Opportunity

Working closely with the CSO, you will manage a diverse range of responsibilities, ensuring seamless day-to-day operations while anticipating challenges and proactively delivering solutions. You'll operate with the highest levels of professionalism, discretion, and integrity while supporting an executive operating at the forefront of scientific innovation.

Key Responsibilities

Proactive management of a complex and demanding diary and calendar

Strategic inbox management, prioritisation and drafting correspondence

Acting as the primary point of contact for senior stakeholders and external partners

Coordinating internal and external meetings, events, board activities and visitor management

Preparing agendas, presentations, board papers and meeting documentation

Taking accurate minutes, tracking actions and ensuring follow-through

Managing complex domestic and international travel arrangements and expenses

Supporting project coordination, monitoring deadlines and ensuring timely delivery

Building strong relationships across executive leadership teams and stakeholder groups

Managing highly confidential information with absolute discretion

Anticipating the needs of the CSO and providing proactive support before issues arise

Driving continuous improvement in administrative processes and ways of working

What We're Looking For

Essential Experience

• Significant experience supporting a CSO, Board Director, or other senior executive in a scientific, biotech, pharmaceutical, or R&D environment
• Advanced Microsoft Office skills, including PowerPoint, Excel and Word
• Experience preparing board packs, presentations and executive reports
• Strong knowledge of Microsoft Teams, SharePoint and digital collaboration tools
• Excellent written communication and correspondence drafting skills
• Outstanding organisational and time management abilities
• Proven experience managing multiple priorities in a fast-paced environment
• Strong project coordination and stakeholder management skills
• Ability to exercise sound judgement and make effective decisions independently
• Exceptional attention to detail and commitment to quality

Personal Attributes

• Proactive, resourceful and highly self-motivated
• Calm and resilient under pressure
• Strong emotional intelligence and relationship-building skills
• Professional, positive and adaptable
• Trusted with sensitive and confidential information
• Solutions-focused with the confidence to challenge and improve existing processes

Desirable

• Experience within life sciences, biotechnology, pharmaceuticals or scientific research organisations
• Formal Executive Assistant training or professional qualifications
• Experience using Board Governance software such as Diligent

Why Apply?

This is an opportunity to work alongside a senior scientific leader, contribute to meaningful innovation, and play a critical role in supporting work that has the potential to improve lives globally. xwzovoh

If you're an experienced Executive Assistant who thrives in a dynamic, mission-driven environment and enjoys operating as a true business partner, we'd love to hear from you.

Apply today or contact us for a confidential discussion.

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