Executive Assistant to COO (with finance experience)

Blue Arrow is urgently recruiting for an Executive Assistant to COO (financials) to join our clients growing team based in the Swansea area working for a manufacturing company. Contract : Permanent Salary : £38,000 pa Hours of work: 40 hrs pw Mon-Fri: 8.30am-5pm Objective of the Role: To provide comprehensive executive, operational and administrative support to the Chief Operating Officer, ensuring the efficient coordination of business operations, strategic projects, governance activities and compliance requirements. Executive Support Provide proactive executive support to the COO. Coordinate domestic and international travel arrangements. Screen communications and prioritise matters requiring the COO's attention. Operational Coordination Coordinate cross-functional operational projects. Track and record Grant application and finances. Assist with project planning and implementation. Produce management reports and operational dashboards. Support business planning activities. Business Management System (BMS) Administration Maintain the Company's Business Management System. Monitor document review schedules. Maintain company procedures, policies and work instructions. Ensure obsolete documentation is appropriately archived. Assist departments with document control requirements. ISO Management Systems Support Training will be given. Support the COO in maintaining compliance with all applicable management systems, including (where applicable): ISO 9001 - Quality Management, ISO 14001 - Environmental Management, ISO 45001 - Maintaining the ISO audit schedule. Coordinating internal audits. Preparing documentation for external certification audits. Maintaining audit records. Monitoring corrective and preventive actions. Following up outstanding audit actions. Maintaining risk registers where appropriate. Supporting management review meetings. Operations Meetings Senior Leadership Meetings Management Review Meetings ISO Management Reviews Health & Safety Committee Continuous Improvement Meetings Project Steering Groups Data & Reporting Produce weekly and monthly operational reports. Generate management information. Assist with data accuracy and reporting. Essential Previous experience as an Executive PA supporting a senior executive. Financial background Excellent organisational skills & Exceptional attention to detail Outstanding written and verbal communication. Advanced Microsoft Office skills. Strong administration skills. Excellent minute taking. Driving licence essential Business Management Systems Experience maintaining controlled documentation. Knowledge of document control principles. Experience supporting ISO management systems. Experience coordinating audits. If you feel you have the right experience for the above role, please submit your CV for immediate response. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.