Finance Manager and Facilities Coordinator

Job summary

This role would be suitable for someone who has previously worked as a Practice Manager who is looking to move into a finance and facilities role or someone who is currently in a finance role within a GP Surgery.

This role is central to the financial performance of the Practice. You will be responsible for ensuring that everything is claimed and paid, while maintaining strong financial control across payroll, accounts and income streams.

You will work closely with the Practice Manager, Partnership and other members of the leadership team and will be accountable for

Maximising all income streams (QOF, DES, Enhanced Services and private work) this is not an exhaustive list

Ensure all claims are accurate, complete, and submitted on time

Align clinical activity with financial incomes

Undertake payroll, accounts and financial processes

Provide clear reporting to the Management Team and Partnership

You will also be responsible for ensuring Policies, Standard Operating Procedures are in line with governance and up to date.

You will be responsible for creating and ensuring Risk Assessments are in place for Health and Safety Requirements

You will also be responsible for maintenance queries from staff and working with the Practice Manager to ensure maintenance is undertaken when needed.

Main duties of the job

Prepare invoices for payment and file for monthly and annual accounts

Operate banking online to make payments, check payments.

Reconcile bank statements current, savings and building society accounts

Enter payments, including standing orders and direct debits in Iris GP Accounts

Enter Income received from NHS SEL, NHS CCG and NHS England

Print off remittances

This is an extensive list, please see full job description.

About us

We are a friendly three partner run practice with a supportive team of clinical and non clinical staff. We have approximately 10,600 registered patients. We are keen to develop individuals and can offer full training.

Job responsibilities

Please see attached job description for more information, as this is a comprehensive list. If you need further information and unable find this on the job description, please contact us direct.

Person specification

Qualifications

Essential

• Educated to A-Level standard or equivalent.
• Finance management experience in a GP Surgery
• Has experience of working with EMIS and undertaking searches
• Experience of preparing year end accounts information and liaising with external accountants
• Experience of managing confidential and sensitive financial information
• Experience of working independently and prioritising workload
• Knowledge of NHS contracts, enhanced services and funding streams
• NHS Pensions regulations

Desirable

• Health and Safety Knowledge
• Risk Assessment Planning
• Creating and amending policies and Standard Operation Procedure in line with governance and process

Experience

Essential

• Experiencing of working within Primary GP surgery would be essential for this role with an understanding of EMIS clinical system.

Desirable

• Health and Safety knowledge
• Risk Planning
• Creating and amending policies and standard operating procedure in line with governance and process.