Health and Safety Administrator

Job Title: Health and Safety Administrator Salary: £13.50 - £15.50 per hour Hours: 18 hours per week - Tuesday to Thursday inclusive, 9am-3pm. Location: Blossomfield Campus, Blossomfield Road, Solihull, B91 1SB Start Date: ASAP - subject to vetting End Date: Ongoing; current temporary sickness cover is authorised to 30 September 2026 but could be extended Description: An opportunity has arisen for a Health and Safety Administrator to provide temporary sickness cover within the Estates department of a local organisation in Solihull town centre. Working closely with the Health & Safety Manager, the post will provide practical administrative and finance support across the H&S function, helping to keep records, training, meetings, purchasing and day-to-day processes organised and up to date. Key Duties: Coordinate day-to-day administration for the Health and Safety function, responding to routine enquiries and referring more complex matters Keep H&S information and records accurate and current Create and maintain spreadsheets and trackers Support the administration of H&S training by arranging courses and maintaining training records Coordinate Health & Safety Committee and other H&S meetings, including arranging meetings, preparing agendas and papers, attending in person or via Teams, taking minutes, circulating notes and following up agreed actions Assist with H&S financial administration, including raising purchase orders, receipting goods, checking expenditure and supporting the effective management of H&S budgets in line with college financial procedures Follow up outstanding orders and liaise with the Health & Safety Manager, Finance and relevant colleagues regarding purchasing, invoices or payment queries Oversee the shared Health and Safety inbox and calendar Check and replenish H&S supplies, including first aid equipment and signage, and carry out periodic checks of First Aid boxes and grab bags Keep Health and Safety notice boards up to date and prepare H&S information packs for curriculum areas as required Key Skills/Experience Required: Confident spreadsheet skills, with experience creating and maintaining trackers, monitoring information and producing accurate records Previous finance administration experience, ideally covering purchase orders, goods receipting, expenditure monitoring and invoice/payment queries Experience of computerised finance systems is required Strong ICT and general administration skills, with the ability to organise information, maintain records and manage follow-up actions Proven experience supporting meetings, including preparing agendas or papers, taking accurate minutes and circulating actions Experience coordinating training, courses or similar activities and liaising confidently with colleagues, suppliers, partners and external providers Previous administration experience within a Health & Safety environment would be advantageous. The assignment is available for an immediate start, subject to vetting, and is currently approved until 30 September 2026. The end date may change following review or the return of the substantive post holder. Morgan Parkes Recruitment Ltd operate in the UK and can only process applications from candidates who are currently eligible to live and work in the UK. We operate a strict equal opportunities policy. Personal data you supply will be used for contacting you via telephone or email about our service. Your data will be kept securely and retained in line with GDPR regulations. You have the right to withdraw your consent to the use of your personal data for the specified purpose at any time. TPBN1_UKTJ