HR Coordinator

The HR Coordinator will play a key role in supporting the HR Manager, ensuring the seamless execution of HR processes and strategies that support the business.

As HR Coordinator, you will undertake a crucial role in fostering a workplace where employees feel valued, supported, and empowered to achieve their full potential.

Key Duties & Accountabilities

Onboarding and offboarding

• Coordinate the end-to-end onboarding process for new hires by preparing and issuing employment contracts and new hire documentation as well as ensuring relevant background checks are completed.


• Conduct inductions for new hires and continuously monitor feedback and provide recommendations to ensure a positive employee experience from the start.


• Ensure a smooth offboarding of departing employees, managing exit interviews and making recommendations.

HR systems management

• Maintain the HR information system (HRIS) to ensure accurate and up-to-date employee data is maintained.


• Build and generate HR reports to ensure accurate and up-to-date employee data can be measured and presented to senior leadership.


• Assist with troubleshooting system issues and providing training for employees on the HRIS.


• Administer the Employee Benefits Portal and any other relevant portals, ensuring employees are added and amended as required. Assist HR Manager in issuing communications regarding renewal of benefits and windows.


• Administer online portal to ensure Right to Work in the UK checks are requested and uploaded to the HRIS.


• Support LMS Specialist with projects and the LMS as required.


• Support development and continual updating of HR SharePoint site.

Payroll coordination

• Lead on the monthly processing of payroll for multiple entities and work with the external payroll provider to ensure accuracy in payroll records, resolve any issues or discrepancies in a timely manner.


• Add new starts and upload monthly pension contributions to the pension portal.


• Work with global payroll providers to ensure timely submission of required data for multiple locations.

International

• Support HR processes for employees working on international projects, including visa coordination and work permits.


• Assist in the management of data for internationally mobile employees, including tax compliance and working with the relevant departments to create a global mobility policy.


• Assist in the development, communication and implementation of HR policies and procedures, ensuring alignment with legal requirements.


• Work with the HR Manager to provide guidance to employees and managers on HR policies and best practice.


• Ensure all HR processes are documented and regularly updated.

HR audits and compliance

• Manage and continually undertake internal audits, ensuring all employee data is accurate and up-to-date as well as ensuring HR processes comply with legislation or industry standards.

Data protection

• Handle all employee and personal data in accordance with UK GDPR and Company data protection policies, maintaining confidentiality, security and appropriate retention at all times.


• Ensure personal data held within HR systems is accurate, securely stored and accessible only to authorised employees.

HR projects and initiatives

• Contribute to relevant HR projects including activities such as employee surveys, performance management, audits, salary and bonus reviews, employee engagement programs and initiatives.

Day to day administration support

• Manage the process of issuing day to day letters to employees including completion of probationary period, contract variation letters etc. for HR Manager sign off.


• Support management of HR absence policy such as ensuring self-certifications for absence are completed, occupational health referral forms are completed as required.


• Support any other administration tasks as required such as taking minutes in formal employee meetings.

Culture and engagement

• Help to shape the organisational culture by promoting values and behaviours that reflect the Company’s mission and vision.


• Promote diversity and inclusion within the workplace ensuring policies and procedures support a diverse workforce.


• Create, develop and promote diversity and wellbeing initiatives.

Person Specification

Knowledge & Qualifications

• Ideally degree qualified in a relevant business discipline.


• CIPD qualification is an advantage.


• Familiarity with UK employment laws and HR best practice.


• Highly competent in HR systems and office applications.

Skills

• Excellent communication and interpersonal skills with the ability to build and maintain effective working relationships.


• A proactive and organised approach to working, with the ability to manage multiple tasks and priorities effectively.


• Exceptional attention to detail, ensuring all records, reports and documentation are accurate and up to date.


• A commitment to ongoing HR learning.


• Ability to maintain confidentiality and handle sensitive information.

Experience

• Previous experience in an HR Coordinator or HR administrative role.


• Understanding of payroll and employee benefits administration.


• Awareness and experience in HR processes and best practices.