KSS Adult Secure Care Provider Collaborative Team Administrator

Job summary

Previous applicants need not apply.

Sussex Partnership Foundation Trust (SPFT) is lead provider for 3 specialist Provider Collaboratives (PCs):

• Kent Surrey and Sussex adult secure.
• Kent Surrey Sussex Adult Eating Disorders
• Southern Counties CAMHS (incorporating Hampshire, Kent Surrey and Sussex.

Each Provider Collaborative is a partnership of NHS Trusts (including SPFT) and independent sector partners. The collaborative operates a continuous programme of Transformation & Change, enabling the collaborative to deliver its major change programmes across partner organisations, to improve outcomes and deliver better value for money.

To provide comprehensive secretarial and administrative support to the KSS Adult Secure Care Provider Collaborative, including Lead Clinical staff and management, ensuring the smooth running of the office function.

Main duties of the job

Main duties:

To provide comprehensive secretarial and administrative support to the KSS Adult Secure Care Provider Collaborative, including Lead Clinical staff and management, ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave. To be responsible for maintaining sickness and absence records and related employee information for all staff in the team.

To act as central secretarial and administrative contact point for the team.

To supervise junior staff where appropriate, including allocating workload and reviewing performance.

To maintain an overview of the administration function and workflow within the team.

To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.

About us

Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Job responsibilities

Please see the job description, organogram and person specification attached for full details of this role.

Person specification

Qualifications

Essential

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of generating own correspondence
• Experience of working as part of a team