Medical Secretary

Job summary

12 month fixed term position, full time

An exciting opportunity has arisen to join the Specialist Surgery team at Rotherham General Hospital as a Full-Time Medical Secretary supporting the Ear, Nose and Throat (ENT) service. This role has become available following the retirement of a valued team member and offers the chance to work within a friendly, supportive, and dedicated team.

We are looking for an organised and enthusiastic individual with strong administrative, communication, and IT skills who can provide comprehensive secretarial support to a busy clinical service. The successful candidate will be responsible for transcribing a high volume of clinical correspondence, reports, and letters, ensuring accuracy and completion within agreed timescales. In addition, the post holder will be required to take accurate minutes at meetings on a rota basis, producing clear and professional records of discussions and actions.

Main duties of the job

We're looking for an enthusiastic and self-motivated individual with excellent organisational, administrative, communication, and interpersonal skills. The successful candidate will have strong attention to detail, good IT skills with experience of Windows-based systems, an RSA II qualification (or equivalent experience), experience in minute taking, and the ability to manage competing priorities within a busy healthcare environment.

As part of a small, friendly, and supportive team, you'll have the opportunity to develop your skills within a rewarding specialist service, play a key role in supporting patient care and clinical services, and gain valuable experience within a respected NHS organisation committed to delivering outstanding care.

If you're looking for a role where your organisational skills can make a real difference to patients and colleagues, we'd love to hear from you.

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility.GOV.UK www.gov.uk

All band 2 roles are not eligible for sponsorship. The trust no longer supports HCSW band 3 roles with sponsorship

Job responsibilities

Please see attached the job description and person specification for the full details about the role and the responsibilities

Person specification

Knowledge

Desirable

• Knowledge of the Data Protection Act

Qualifications

Essential

• GCSE English (or equivalent), Grade C/Level 4 or above

Desirable

• Word processing, RSA III typing or equivalent or working towards
• ECDL, Clait or equivalent

Experience

Essential

• Demonstrable experience working as a medical secretary or typist including medical audio transcription
• Current experience of Microsoft word processing and spreadsheet packages
• Minute-taking experience

Desirable

• Demonstrable experience of Meditech

Have you been referred to apply under the Widening Participation Agenda?

Essential

• If so, please provide the name of the organisation that referred you to enable us to validate and track your application

Personal Attributes

Essential

• Ability to work under pressure in a busy environment
• Ability to manage and prioritise a varied workload and to work to deadlines
• Excellent interpersonal and communication skills.
• Ability to work as part of a team
• Flexible working attitude
• Good telephone manner
• Attention to detail and accuracy
• Ability to meet deadlines
• Confidentiality