Minute Taker
Rated Traders Ltd
Plymouth
Location
Plymouth, England
Roleoutcomes
MinuteTakerProducingaccurate,non-verbatimminutesofCYPstatutorymeetingswithindepartmentaltimescales(100%)
Rolemeasures
MinuteTakerMinutes/notesproducedtodepartmentaltimescales
MinuteTakerQualityandaccuracyofminutes/notesconfirmedbyindependentchairs/managersKeyactivities
MinuteTakerTakingminutesofchildprotectionmeetingsandotherCYPstatutorymeetings,andsummarisinginformationaccuratelytoproduceahighqualityminutedocumentwithindepartmentaltimescales(60%)
MinuteTakerSupportingtheindependentchairincreating/updatingthewrittenchildprotectionplanduringthemeeting(10%)
MinuteTakerWorkingalongsidetheindependentchairtoensureappropriateabridgementsaremadeforyoungpeopleandfamilymembers(10%)
?Ensuringaccuraterecordingofmeetingattendees,includingtheircontactdetails(5%)
?SupportingtheIndependentChairsinensuringinformationissecurelyhandledduringthemeetingandafterwards(5%)
?InputtingdatarelatingtotheminutesaccuratelyintotheITsystem(5%)
Proactivelyprovidesuggestionstotheteamonmeasurestoimprovetheserviceintermsofefficiency,customerexperienceandbestpractice-supportingacontinuousimprovementethos(5%)
?Carryoutotherdutiesappropriatetothegradeofthepost
Essentialqualifications/knowledge
?GCSE'sA*-C(9-4)orequivalentinEnglishandMaths?NVQ3orequivalentqualificationorexperienceinbusinesssupport
?Awillingnesstoundertakeappropriatelearninganddevelopmentasrequired
?Knowledgeofcorrectgrammar,spellingandpunctuation
Desirablequalifications/knowledge
?Basicknowledgeofrelevantlegislation,policiesandprocedures
?UnderstandingofthenatureofworkwithinChildren,YoungPeopleandFamiliesservice
?BroadunderstandingofsafeguardingissuesEssentialexperience
?ExperienceofusingMicrosoftOfficeproductsandweb-basedsoftwarepackages.
?Demonstrableadministrativeexperiencewithanunderstandingofofficeprocedures.
?Experienceofprovidinganeffectiveandefficientcustomerservicetobothinternalandexternalcustomersinlinewithpoliciesandprocedures
?Experienceofworkinginateam
?Experienceofminuteandnote-takingDesirableexperience
?ExperienceofprovidingbusinesssupportwithinastatutorychildrensservicessettingEssentialskills
?Abilitytorecognisesignificantcontentwithindiscussionsandsummariseintoacoherentrecordofthemeeting
?Excellentcommunicationandinterpersonalskillsinordertomanagecontactwithserviceuserstactfully,andtointeractwithawiderangeofprofessionalsatalllevels
?Abilitytosustainconcentrationneededtominuteornote-takelengthymeetings
?Abilitytoseeksupportandmanagetheemotionalimpactofdailycontactandinformationaboutpeoplewhosepersonalcircumstancesmaycausedistress
?Literacyskillsrequiredincludingspelling,grammarandpunctuationfordealingwithletters,documents.
?Teamworkingskillsandtheabilitytoworktogetherwithcolleaguestodeliveracohesive,joined-upservicetoserviceusers.
?Timemanagementskillstoprioritiseworkappropriately,bepunctualandmeetdeadlinesinordertodeliveragoodservice.
?AccuracywithahighlevelofattentiontodetailCorporatestandards?Inaccordancewith
TPBN1_UKTJ
TPBN1_UKTJ
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"Minute Taker" in Plymouth
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