Pharmacy Administration Secretary

Job summary

Would you like the opportunity to work as a part of a progressive, patient focused pharmacy service?

If you are a self-motivated, positive individual and would like to play an integral part in growing the reputation of the pharmacy and contributing to service developments, we have the perfect opportunity for you.

We are looking for an enthusiastic and innovative individual to join our expanding pharmacy team. The team at Sheffield Teaching Hospital NHS Foundation Trust comprises of approximately 500 pharmacy staff working across five sites and is one of the biggest pharmacy departments in the country.

Our inclusive and diverse pharmacy department has a strong clinical presence in all areas. We are innovative and forward-thinking and have invested in a host of technical improvements, including robotics and a state of the art, multi-million-pound technical services unit. We offer a wide range of roles across different areas of the service including clinical ward services, aseptic services, homecare, medicines supply, medicines information, medicines governance, education & training, clinical trials, and research.

Main duties of the job

To provide a comprehensive, efficient and highly confidential secretarial service to the Senior Pharmacy Managers, Managers and staff within the Pharmacy department, alongside the day to day running of the Pharmacy Administration Offices.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Sheffield Teaching Hospitals NHS Foundation Trust is one of the UK's busiest and most successful NHS foundation trusts. It is an energetic and vibrant organisation that places patients and staff at the heart of everything they do. We provide a full range of local hospital and community services for people in Sheffield, as well as specialist care for patients from further afield, including cancer, spinal cord injuries, renal and cardiothoracic services.

The trust will give you time to use your skills and help you develop a fulfilling career as well as a commitment to support flexible working and can support such things as, part time hours, condensed hours, or job share. These options are not exhaustive, and we would encourage candidates to state any forms of flexible working they would like to explore in their application.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Education and Qualifications

Essential

• GCSE at Grade 4/C in English and Maths (or equivalent qualifications) or equivalent experience
• NVQ 3/A-level in Business/Administration/relevant subject area or equivalent experience

Education and Qualifications

Essential

• Evidence of ongoing learning and development

Experience

Essential

• Experience of working in a busy office or administrative environment
• Experience of providing administrative support to managers or senior staff
• Experience of organising meetings, preparing documents and/or taking minutes
• Experience of handling confidential information appropriately

Desirable

• Experience of working within the NHS or healthcare environment
• Experience of using ESR or similar workforce systems

Skills & Knowledge

Essential

• Excellent communication skills, including clear and professional verbal and written communication
• Ability to produce accurate written documents such as minutes
• Ability to prioritise and manage a varied workload, meeting deadlines with minimal supervision
• Ability to work independently and take ownership of tasks and processes
• Working knowledge of Microsoft Office packages including Outlook, Word and Excel
• Knowledge of information governance, data protection and confidentiality
• Ability to communicate confidently by telephone and face to face with staff, patients and external organisations