Private & Lifestyle EA - Mayfair

Lifestyle Executive Assistant

Location: West End, London, Office based

Reporting to: Chief of Staff

Salary £70,000k - £90,000k + Benefits

Apply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV.

Overview

An exciting opportunity has arisen for an experienced and highly organised Lifestyle Executive Assistant to join a dynamic Lifestyle Team within a prestigious Family Office, supporting the Founder of a leading hedge fund across a broad range of personal and business activities.

Reporting directly to the Chief of Staff, you will play a key role in delivering seamless executive and lifestyle support, with a particular focus on complex global travel planning, detailed itinerary management and day-to-day coordination. Working alongside a collaborative team of Executive Assistants and support staff, you will help ensure every aspect of the Founder's schedule runs efficiently, anticipating needs and adapting quickly in a fast-paced, ever-changing environment.

This role is ideal for a polished EA who thrives on logistics, enjoys working behind the scenes as part of a high-performing team, and takes pride in delivering exceptional service with absolute discretion.

Key Responsibilities

Travel & Itinerary Management

• Coordinate complex international and domestic travel, including commercial and private aviation, accommodation, ground transportation and visas where required.
• Produce comprehensive, detailed travel itineraries, ensuring every element of each trip is meticulously planned and communicated.
• Monitor travel schedules proactively, responding quickly to changes and ensuring minimal disruption.
• Liaise with travel providers, household staff, security teams and external partners to deliver seamless travel experiences.

Executive & Diary Management

• Support the management of the Founder's busy and ever-changing personal and business diary.
• Coordinate meetings, appointments and engagements across multiple time zones.
• Anticipate scheduling conflicts and work closely with the Chief of Staff to ensure priorities remain aligned.
• Assist with meeting preparation, briefing documents and agenda coordination as required.

Lifestyle & Personal Support

• Coordinate personal appointments, family commitments and lifestyle requests.
• Liaise with household staff, service providers and trusted advisers to ensure smooth day-to-day operations.
• Assist with personal projects and ad hoc requests, maintaining the highest levels of service and confidentiality.

Team Collaboration

• Work closely with the Chief of Staff and the wider Lifestyle Team to deliver seamless support across the Founder’s personal and professional life.
• Provide cover and assistance for colleagues during periods of leave or peak workload.
• Collaborate on projects, events and operational initiatives across the Family Office.
• Maintain clear communication across the team to ensure consistency and continuity of support.

Administrative & Project Support

• Support the Chief of Staff with a variety of administrative and coordination tasks.
• Assist with property-related projects, liaising with contractors, advisers and suppliers where required.
• Prepare reports, documentation and correspondence to support ongoing projects and operational activities.
• Ensure accurate record keeping and effective follow-up on outstanding actions.

Candidate Profile

• Proven experience as an Executive Assistant, Lifestyle Executive Assistant or Personal Assistant supporting UHNW individuals, founders or principals.
• Exceptional travel coordination and itinerary management experience, with the ability to organise complex international schedules.
• Strong organisational skills with outstanding attention to detail and the ability to manage multiple priorities simultaneously.
• Comfortable working collaboratively within a close-knit Executive Assistant and Lifestyle Team.
• Confident liaising with senior stakeholders, household staff and external service providers.
• Highly proactive, resourceful and solutions-focused with excellent judgement.
• Calm under pressure with the flexibility to adapt quickly to changing priorities.
• Professional, discreet and committed to maintaining absolute confidentiality.
• Excellent written and verbal communication skills. xwzovoh
• Graduate calibre or equivalent professional experience.