Purchase Ledger Administrator

Job Description

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Job Purpose

 

 

 

To support the effective operation of the Accounts Payable function by ensuring supplier invoices are processed accurately and within required timescales. The role is responsible for maintaining reliable purchase ledger records and providing financial information that supports both the finance team and operational stakeholders in decision-making.

 

 

The successful candidate will demonstrate honesty, discretion, and professionalism, while working collaboratively with colleagues to achieve departmental objectives and maintain high standards of financial accuracy.

 

Key Responsibilities

 

 

 

• Process supplier invoices efficiently and accurately through the company's invoice approval and purchase ledger systems.

Work closely with colleagues across the business to ensure invoices are reviewed and authorised promptly.

Respond to supplier enquiries in a professional and timely manner, resolving issues effectively and maintaining positive working relationships.

Prepare and administer supplier payment runs in accordance with agreed schedules and procedures.

Maintain strong financial controls to ensure the integrity and accuracy of purchase ledger data.

Reconcile supplier statements and investigate any discrepancies to ensure accounts remain accurate and up to date.

Support the wider finance team in meeting month-end and reporting deadlines where required.

 

Skills and Experience

 

 

 

 

• Excellent verbal and written communication skills, with the confidence to engage professionally with employees, suppliers, and stakeholders at all levels.

Strong IT skills and the ability to learn and use new finance and business systems quickly.

Proficiency in Microsoft Office applications is desirable, particularly Microsoft Excel.

Good numerical and analytical skills, with a high level of accuracy and attention to detail.

Strong organisational skills and the ability to manage multiple tasks while meeting deadlines.

Previous experience within a finance, accounts payable, or purchase ledger environment would be beneficial but is not essential, as training can be provided. xkybehq

A proactive approach to problem-solving and a commitment to delivering high-quality work.