Purchasing Assistant

Purchasing Assistant

Hays are delighted to be working with our global client, one of the world’s most successful premium manufacturers of cars, motorcycles, and provider of premium services. Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness and contribution to shaping the future success of their business.

Learn more about the general tasks related to this opportunity below, as well as required skills.

Key Responsibilities

The assistance provided will involve processing high-volume, quick turnover purchasing process tasks, using purchasing database systems, including SAP SRM, Portal-M and COUPA.

To include, but not exhaustive: -

• Verify Supplier certificate management status – tracking and expiry monitoring
• Request Supplier sustainability self-assessment questionnaires and onboard Suppliers onto B2B portal
• Process low-value, high-volume purchase orders by following purchasing procedural instructions
• Support central purchasing functions with tender management assistance and document record keeping
• Data input into purchasing task trackers and dashboards

*Note: although in support of purchasing colleagues in Munich, all communication will be conducted in the English-language.

Processes are established – the role is to undertake these tasks as instructed by the process documentation in a structured and consistent way.

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Qualifications/Experience

• Educated to GCSE/A-Level equivalent
• Previous experience of working in an administrative, office-based role
• Effective organisational and time management skills
• Proactive with offering support and ability to react quickly
• Ability to multi-task and prioritise in a fast-paced environment
• Good communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, TEAMS)
• English language skills required