Rota Support & Compliance Administrator

Job summary

The Rota Support & Compliance Administrator supports the Lead Rota Administrator with recruitment administration, pre-employment compliance, staff onboarding and workforce record management. The role ensures that clinical and non-clinical staff are appropriately vetted, trained, credentialed and ready to work before commencing duties.

This is a remote role; however, you may occasionally be required to attend the workplace in person, and you will be given notice where this is needed. You must also be able to work in and around North East London (NEL) when required.

This is a part-time role of 20 hours per week. Working days will be discussed and agreed with the successful candidate.

Please read the Job Description carefully before submitting your application, as it outlines the key responsibilities and requirements of the role. Any additional duties or role-specific expectations will be discussed during the interview process.

Please note that we are unable to offer visa sponsorship for this position at this time.

Main duties of the job

• Coordinate recruitment administration, including applicant contact, interviews and start dates.
• Complete pre-employment checks, including Right to Work, ID, references, DBS and professional credentials.
• Support new starters through onboarding, induction and internal system set-up.
• Maintain accurate and up-to-date staff compliance records and the Staff Compliance Matrix.
• Monitor mandatory training, health clearance and renewal requirements.
• Maintain confidential, GDPR-compliant personnel records and support audit readiness.
• Provide administrative support and rota cross-cover when required.

About us

Together First CIC is a community interest company that brings together 31 GP practices across Barking & Dagenham to deliver services at scale for the local population. The organisation works collaboratively to support general practice sustainability while improving access to care. Together First CIC provides a range of services on behalf of the borough, including extended hours GP appointments, diagnostic services, and vaccination programmes, with a strong focus on quality, equality, and continuous improvement.

Job responsibilities

The Rota Support & Compliance Administrator provides administrative support across recruitment, compliance and staff onboarding. The role is responsible for coordinating pre-employment checks, maintaining accurate staff records, monitoring training and compliance requirements, and ensuring new starters are fully vetted and ready to commence work.

Person specification

Experience

Essential

• Administrative experience involving compliance, document verification, or record keeping.
• Experience liaising with candidates and organising interviews.

Desirable

• Experience within NHS HR/compliance, NHS Employment Standards, or GP Federations/PCNs.

Qualifications

Essential

• GCSE grade A* to C (4-9) in English and Maths or equivalent.

Desirable

• NVQ or certificate in HR Administration, Recruitment, or Business Admin.