Senior Organisational Development Administrator

Job summary

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

NHS Band 4 Salary: £28,392 to £31,157 per annum

Hour Per Week: Full time, 37.5 hours

Contract Type: Permanent

Location Base: Portsmouth Hospitals University NHS Trust Corporate Hub, Block 4000, Lakeside North Harbour, Western Road, Cosham, Portsmouth, PO6 3EN Or St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Interview Date:17th September 2026 and 18th September 2026

IWT and PHU are thrilled to offer a fantastic opportunity to join our Organisational Development (OD) Team. We are recruiting for a Senior Organisational Development Administrator.

Main duties of the job

Key responsibilities for this role are:

• The Senior Organisational Development Administrator will work with Organisational Development colleagues to support and develop delivery of OD Priorities, this will include scheduling and co-ordinate all activities and training across both organisations, including but not limited to, liaison with internal and external facilitators, scheduling, booking venues, liaising with participants, arranging invoicing and payment of external provision.
• The post holder will maintain the Learning Management system to ensure all training and training requirements are accurate.
• The post holder provides high-quality administrative support to the Organisational Development (OD) team, acting as the first point of contact for enquiries from end users and facilitators, signposting employees to appropriate development programmes and OD interventions.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and Disability, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans' status, colour, religion, disability, sexual orientation, and beliefs.

Job responsibilities

This is a unique chance to work across the OD function, supporting the delivery of impactful initiatives that enhance our organisational culture and staff experience, management and leadership development, embedding values and behaviours, foster team cohesion, and promote health and wellbeing across both organisations. There is a requirement to travel between sites, with details to be discussed upon successful appointment.

The Senior Organisational Development Administrator is responsible for overseeing, scheduling, co-ordinating and ensuring the smooth running of all Culture and Coaching activity and programmes delivered by and on behalf of the Organisational Development team across both organisations.

Specific Core Functions:

• In conjunction with the Senior and Organisational Development Practitioner, support the development and delivery of the annual Culture and Coaching Work Plan, including scheduling activities, booking venues, arranging resources, and coordinating facilitators, coaches and speakers.
• Provide day-to-day administration of Culture and Coaching programmes and initiatives, including communication with participants, distribution of joining information, management of pre-work requirements, training reminders, and post-event administration including evaluation activities.
• Raising requisitions, purchase orders and receipting all purchases using IPROC as instructed by the Head of Organisational Development, keeping appropriate records and flagging any issues.
• Develop and maintain Standard Operating Procedures (SOPs) for own activities and the OD team.
• Administer and maintain the OD web pages related to programmes as above.
• Oversee and maintain the OD budget spreadsheet.
• Support the Director of Organisational Development and Head of Organisational Development with the management of Healthroster.
• Support staff engagement and development in line with the NHS the People Promise and other strategies.
• Providing general administrative support to the OD team
• Work collaboratively, including sharing knowledge with the other Organisational Development Administrators to provide cover during planned absences and peaks in demand.
• Keep up to date with and maintain a library of Organisational Development, Human Resource and Educational developments.

Additional information

• Be part of a dynamic, values-driven team dedicated to improving healthcare outcomes.

• Enjoy a supportive work environment with opportunities for professional growth.

• Play a key role in making our organisations great places to work by empowering individuals to thrive.

For full details of the role and person specification, please refer to the attached job description.

Person specification

Skills and Knowledge

Essential

• Excellent communication, interpersonal and organisational skills
• Working knowledge of clerical and financial procedures.
• Working knowledge of project management and support
• Ability to communicate in written and oral English.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database and presentation software.

Desirable

• Ability to understand and work with financial, administrative and personnel processes and practises.
• Ability to achieve a high level of accuracy while ensuring deadlines are met.
• Ability to deal with clinicians, management and staff.

Qualifications

Essential

• Literacy/Numeracy at Level 2.
• Level 3 or equivalent in Business Administration or Customer Service or Team Leading and/or relevant experience.

Desirable

• Intermediate Microsoft Office qualification.

Experience

Essential

• Experience of Programme Administration.
• An applied understanding of Educational Programmes and/or Organisational Development.
• Experience of IPROC or equivalent purchasing system.
• Experience of Oracle Learning Management system (part of the Electronic Staff Record system) or similar.
• Experience of Web site maintenance (SharePoint and SiteKit web software).
• Experience of an office environment.

Desirable

• Experience of working in the NHS or an Educational Body.
• Experience of ESR.
• Experience of using Virtual Platforms eg. Microsoft Teams, Zoom etc for delivery of training.