Theatre administrator

Job summary

We are seeking an organised and professional administrator to support the day-to-day operation of the Surgical Elective Centre (SEC) and Theatre Directorate. Working closely with the Theatre Matron, Deputy Matrons and Band 7 Senior Management Team, the post holder will provide efficient and effective administrative support, helping to ensure the smooth running of theatre services and associated directorate activities.

As part of the Theatres Administration Team, you will play a key role in supporting patient admissions and discharges within the SEC, contributing to a positive patient experience, and supporting the effective flow of patients through theatre services. This is a varied role that requires excellent organisational skills, attention to detail and the ability to work collaboratively with a wide range of clinical and administrative colleagues in a busy healthcare environment.

Main duties of the job

The post holder will provide administrative support to the Theatre Matron, Theatre Deputy Matrons and Band 7 Senior Management Team, contributing to the efficient operation of theatre services and other areas of the Directorate as required.

Working as part of the Theatres Administration Team, you will support the smooth running of the Directorate by coordinating a range of administrative processes and ensuring that information is managed accurately and effectively. A key element of the role will be overseeing the day-to-day administration of the Surgical Elective Centre patient admission and discharge area, helping to ensure patients are admitted, transferred, and discharged in a timely and efficient manner.

You will work closely with clinical teams and other colleagues across the Directorate to support the patient pathway through theatres, ensuring that administrative processes facilitate the safe and effective delivery of care. The role will involve acting as a central point of contact for patients, staff, and visitors, responding to enquiries professionally and maintaining a welcoming and organised environment.

The successful candidate will contribute to maintaining high standards of administrative support, ensuring records are accurate, procedures are followed and services are delivered in a responsive and efficient manner to support both patients and clinical teams.

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Job responsibilities

The post holder will provide administrative, operational planning support to the Theatres, whilst managing SEC theatre admission and discharge area. There is an expectation that the post holder will work flexibly where needed to cover all 3 NOTSSCaN theatres on the JR site.

Please see job description for further details

Person specification

INTERVIEW AND APPLICATION FORM

Essential

• Previous public facing experience essential