Undergraduate Coordinator

Job summary

An exciting opportunity has arisen for an enthusiastic individual to join the Undergraduate Team at Russells Hall Hospital. The post holder's primary responsibilities will be the planning, organisation and administration of medical student placements and medical student Objective Structured Clinical Examinations (OSCEs). The successful candidate will possess excellent organisational and administrative skills with an ability to communicate professionally with all levels of staff within the Trust, including students, patients and consultants.

Main duties of the job

The post holder's primary responsibilities will be planning, organisation andadministration of medical student placements and medical student Objective Structured Clinical Examinations (OSCEs).

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person specification

Qualifications & Education

Essential

• GCSE English and Maths (Grade 4 or above)
• NVQ Level 3 in Business Administration or equivalent qualification/experience

Knowledge and Training

Essential

• High level of organisation
• Good working knowledge of MS Office applications and IT and a willingness to embrace changes to digital technology

Desirable

• Knowledge of undergraduate medical education administration processes, policies and procedures

Experience

Essential

• Good level of experience in administration

Desirable

• Previous NHS experience
• Experience of working in an educational environment
• Experience of coordinating exams and assessments in an education setting

Communication & Relationship Skills Weighting

Essential

• Able to work collaboratively with other team members to ensure consistency in working practices across all areas of medical education administration
• Able to communicate effectively with a wide range of people including Doctors, Nurses, colleagues and external visitors/healthcare professionals
• Able to communicate effectively over the phone, email and in person

Analytical & Judgement Skills

Essential

• Display confidence in own judgement but responds constructively to alternative ideas
• Good analytical skills to enable the identification and correction of errors

Planning & Organisational Skills Weighting

Essential

• Excellent time management skills and ability to adhere to strict deadlines whilst working in a challenging and busy office environment
• Ability to work using own initiative and re-prioritise work when necessary
• Excellent organisational skills & ability to manage own workload
• Flexible approach to work including covering absent work colleagues
• Ability to work with minimum supervision
• Ability to manage and deliver to deadlines within resources
• Able to manage multiple tasks and determine priorities

Physical Skills Weighting

Essential

• Ability to work over both Educational Centres within the Trust

Desirable

• Ability to help re-organise room layouts ready for teaching sessions and exams by moving equipment and furniture

Equality, Diversity, Inclusion and Trust Values

Essential

• Able to provide safe, caring and effective services
• Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
• Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued