Unscheduled Care Rota Co-ordinator

Job summary

This post is a Fixed Term/ Secondment until 30/11/2027. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

The successful candidate will work proactively in the organisation sourcing locum cover and ensuring that service managers, clinical leads and directors and other services are kept up to date of gaps. Where appropriate, the site escalation process should be followed through the management system.

They will also ensure the completion of the administration involved in the provision of locum cover. This includes booking accommodation, notifying switchboard and departments.

While the role is advertised as 22.5 hours over three days per week, there may be opportunities to work additional hours depending on service requirements.

Main duties of the job

The successful applicant will be working closely with the Medical Workforce team to ensure that all NHS Locums have the appropriate pre-employment checks in place.

They will work with the Client Relationship Manager (Medacs) regarding agency requirements and coordinating the AG1 agency approval process for the site.

They will support the recruitment process with using the TRAC system and setting up interviews.

Use the Intrepid online system to review all leave applications and ensure that there are adequate staffing levels through assessing team strengths.

Identify any areas for potential improvement and to suggest ways in which this can be achieved.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 03.09.26

Person specification

Qualifications & Knowledge

Essential

• Educated to HND Level (QCF Level 4) or demonstrable equivalent experience

Experience

Essential

• Previous experience of working in the NHS
• Previous experience of working within a high pressure environment

Desirable

• Knowledge of Rotas and EWTD/ New Deal

Other

Essential

• Ability to travel between sites in a timely manner
• Flexible approach to needs of the service

Desirable

• Welsh Speaker (Level 1)