Admin Support Volunteer

Job summary

We are looking for Volunteers to join our admin team in Carlisle!

The main purpose of this role is to provide administrative support to the People Services team.Under the guidance of the volunteer lead, the volunteer will undertake a variety of tasks including alphabetising staff files, scanning and filling into staff records. Some use of the Electronic Staff Record (ESR) system will be required however, training will be provided.

This might be the role for you if:

There is no experience required for this role but the following attributes are desirable:

• Good level of IT literacy including Microsoft Windows and Office
• Good organisational and computer skills
• Good social and communication skills
• Be able to maintain confidentiality
• Can provide one morning or afternoon a week

Main duties of the job

What tasks can this role include:

• Alphabetising staff documents
• Scanning and photocopying into staff records
• Filing staff notes into staff records
• Utilising ESR to support document management
• Electronic document management on Network Drives and SharePoint
• Spreadsheet/Excel usage for management of documents and archiving
• Physical movement of paper files and archive boxes
• Assist with management of SharePoint and Network Drive folders of staff records.
• Use a developed HR records archiving tool to record destruction of records.
• Movement of paper records singularly and in archive boxes.

About us

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.

• Being a clinically led organisation
• Quality and safety at the heart
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Job responsibilities

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

• youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
• the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email:[email protected]

Unlock Tel: 01634 247350,email[email protected]or complete theonline form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS).

A Standard DBS check will be required for this volunteering post.The DBS check is free of charge for volunteers.

Person specification

Experience

Essential

• Good level of IT literacy including Microsoft Windows and Office
• Ability to undertake duties with minimal supervision

Desirable

• Previous office experience

Skills

Essential

• Good communication skills
• Be able to maintain confidentiality
• Able to work alone and in a team

Desirable

• Able to work with all groups of people

Other requirements

Essential

• Can provide one morning or afternoon a week
• Commitment to undertake training as required