Business Administration Coordinator
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Job summary
A post has become available for a Business Administration Coordinator within the Forensic Management Business Admin Team. The position will be based at the Trevor Gibbens Unit in Maidstone, which specialises in the assessment and treatment of mentally disordered offenders.
We are looking for someone who is dynamic, proactive and forward thinking, and the successful candidate will provide secretarial and administrative support to the Senior Leadership Team in the Forensic and Specialist Directorate.The post holder will be educated to NVQ/RSA Level 3, or equivalent, and have GCSE English and Maths.
The hours are 37.5 per week, working Monday to Friday 9.00-5.00, and the post is office based.
There are regular meetings at different locations across the trust sites. Therefore, the post holder must hold a full, valid, UK driving licence and have access to a car/vehicle to use for business purposes (unless you have a disability as defined by the Equality Act 2010).
Main duties of the job
It is desirable that the candidate has experience of working in an Adult Mental Health setting but must have the following:
- Excellent minute taking, secretarial, organisational and data entry skills.
- Advanced knowledge of Microsoft Office packages, particularly Excel and PowerPoint.
- Be able to gather, analyse, interpret and present extensive and/or complex data and information.
- Manage the provision of information on service activity for KPIs and Trust targets.
- Work to tight deadlines, in changing and challenging situations, whilst maintaining attention to detail.
- Experienced events coordinator.
- Liaise and work with internal and external colleagues.
About us
We are Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway and are rated 'Good' by the Care Quality Commission (CQC).
Our teams support children, young people and adults with a wide range of mental health needs. We also provide specialist services, including all-age eating disorder services and neurodevelopmental assessments for children and young people, such as autism and ADHD.
Because we work across the whole county and across hospital and community settings, we can make care more joined up and easier to access for the people we serve.
Our vision is simple: we are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. Everything we do is guided by our values: caring, inclusive, curious and confident.
Join us if you share our passion for better mental health care and want to be part of a team that's working well together.
Job responsibilities
The post holder must hold a full, valid, UK driving licence and have access to a car/vehicle to use for business purposes, unless you have a disability as defined by the Equality Act 2010.
Please see attached Job Description for further information about the role and requirements.
- Post is office based, Monday to Friday 9.00 to 5.00, with travel to other sites in Kent that will require own transport.
- Please confirm your current employment or previous employment details
Person specification
Training and Qualifications
Essential
- NVQ Level 3 in Business Administration (or equivalent experience)
- GCSE English & Maths (or equivalent)
- At least 5 years' experience working within an office or healthcare administrative environment as this is not a developmental role.
Desirable
- Experience of working within the NHS
Experience
Essential
- Experience working within an office or healthcare administrative environment
- Experience using IT systems for data document management and reporting.
- Advanced Word and Excel
Knowledge and Skills
Essential
- Strong organisational and prioritisation skills, manage workload pressures
- Be able to gather, analyse, interpret and present extensive and/or complex data and information
- Effective communication skills
- Excellent minute taking, secretarial, organisational and data entry skills (Please list the type of meetings they have attended to take minutes and the work involved in arranging the meetings.)
- Experienced events coordinator (Please list the type of events they have coordinated and their involvement.)
- Manage the provision of information on service activity for KPIs and targets
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