Estates & Facilities Team Support Assistant

Job summary

The post holder will provide a comprehensive administration support to the Health and Safety and wider Hard and Soft facilities Estates and Facilities team. This will include being the first point of contact for general enquiries on behalf of the Estates Facilities Management team.

Main duties of the job

he post holder will contribute to the efficient running of the Facilities and Health and Safety teams by providing customer and administrative support. Your role will involve helping your team to continuously improve the process of statutory and mandatory risk assessments, reports and training statistics to ensure process is maintained and reported in a timely manner and our estates contractors are up to date with their compliance and training.

The estates team is responsible for the provision of staff parking and you will support the travel plan administrator to continuously improve the delivery of this service.

This is pivotal role in our team and you will be expected to work collaboratively delivering effective and efficient customer focused administrative support to all estates senior managers, commensurate with the role.

About us

Established in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust.

We offer a consultative, collaborative approach -- based on a genuine desire to make healthcare provision outstanding, and respecting the opinions and skills of our fellow clinical professionals to produce exceptional outcomes.

We are a substantial company in our own right, with an annual turnover of around £50m and over 80 staff. We partner with other healthcare providers throughout the UK in both the public and private sectors, reinvesting our profits and savings back into the NHS.

At Healthcare Partners Ltd, the patient is at the heart of all we do. We're proud to be part of the NHS, helping to make healthcare better.

Healthcare Partners Ltd does not hold a sponsorship licence and is therefore unable to offer visa sponsorship now or at any point in the future

Job responsibilities

Please see the attached Job Description and Person Specification

The post holder will contribute to the efficient running of the Facilities and Health and Safety teams by providing customer and administrative support. Your role will involve helping your team to continuously improve the process of statutory and mandatory risk assessments, reports and training statistics to ensure process is maintained and reported in a timely manner and our estates contractors are up to date with their compliance and training.

The estates team is responsible for the provision of staff parking and you will support the travel plan administrator to continuously improve the delivery of this service.

This is pivotal role in our team and you will be expected to work collaboratively delivering effective and efficient customer focused administrative support to all estates senior managers, commensurate with the role.

Person specification

Qualifications

Essential

• GCSE Good standard of education or relevant experience

Knowledge

Essential

• Experience in Facilities hard and soft administrative support
• Evidence of a commitment to continuous improvement and Continuous Professional Development and Learning
• Must have an understanding of the background to and aims of estates facilities management or a desire for a career in FM hard or soft or Health and Safety ideally in NHS environment.
• Familiarity with software, data entry, accounting, and project management tools are crucial.
• Data Analysis: Ability to input data, analyse for accuracy
• Accounting and Bookkeeping: Understanding of financial records and processes.