Inventory Management Deployment Officer

Job summary

The Inventory Management Deployment Officer will be responsible for supporting the maintenance of the system and associated catalogues, in addition to implementing the solution into new areas, both for stock control and patient scanning, in liaison with the Scan4Safety Systems Manager.

The role will be specific to The Dudley Group NHS Foundation Trust (DGFT), however, will be part of the wider DGFT and Sandwell & West Birmingham NHS Trust Group Scan4Safety team.

Main duties of the job

The role is required toSupport Head of Local Delivery & Group Scan4Safety Systems Manager in the daily maintenance, accuracy and integrity of the Trust's IMS system. It involves working closely with and under the supervision of the Head of Local Delivery & Group Scan4Safety Systems Manager and NHS Supply Chain colleagues to work collaboratively with Trust stakeholders to manage the development and maintenance of catalogues to support the IMS deployment. To support the Head of Local Delivery with all process and business documentation for the IMS solution and be responsible for the accuracy and integrity of the Trust's IMS data, liaising with suppliers and customers as required, including taking an active role in the IMS deployment project, managing key project tasks. To support departments relevant to the IMS with actions required for deployment, including stock checking, system training and post-implementation support. As well as to conduct materials management duties for areas as needed, utilising the IMS technology to check stock levels and re-order goods, as well as to put away stock into storerooms as required, ensuring the Trust's standardised ward stock process is followed.

Engagement of stakeholders such as NHS Supply Chain and the IMS supplier to optimise the project delivery and work with the Group Scan4Safety Systems Manager, providing them with support as needed in the effective management of the IMS programme.

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person specification

Qualifications and Education

Essential

• Diploma/NVQ3 IT information/ ECDL (European Computer Driving License or relevant experience with IMS / procurement systems.

Experience

Essential

• Can manage multiple projects simultaneously, can prioritise well and enjoys working on complex projects
• Understanding of inventory management systems
• Computer literate and detailed knowledge of basic computer packages e.g. Microsoft Office, Internet and Access based equipment scheduling and ordering systems
• Ability to produce reports from the IMS system

Desirable

• Experience of working within the NHS and an understanding of current issues

Knowledge and Training

Essential

• Project management experience
• Experience of project management activity

Desirable

• Knowledge of additional procurement systems