Medical Secretary and PA to the Senior Medical Team

Job summary

Medical Secretary & Personal Assistant to the Senior Medical Team

30 hours per week

Applicants must be available to work Mondays and Fridays as part of their contracted hours

£27,113 - £29,155 per annum full time which is £21,690 - £23,324 per annum pro rata

At St Oswald's Hospice, we provide outstanding specialist palliative care and end of life care, supporting patients and families with compassion, dignity and respect. We are looking for an organised and proactive individual to join our Day Services team in a key support role.

This varied role combines traditional Personal Assistant responsibilities to the Senior Medical Team, including diary management, meeting coordination and minute taking, with a full range of medical secretarial duties including the management of clinical correspondence, referral administration, patient pathway coordination and the maintenance of accurate records. As a central point of contact for clinical and administrative matters, you will help ensure the smooth running of Adult Clinical Services, support effective service delivery and contribute to the provision of excellent patient care.

Interview date; Friday 23rd October 2026

Main duties of the job

You will:

• Have experience in a PA, senior administrator, secretarial or medical administration role.
• Be highly organised with excellent attention to detail.
• Have strong communication and interpersonal skills.
• Be confident managing competing priorities and working independently.
• Be proficient in Microsoft Office and administration systems.
• Demonstrate professionalism, discretion and a commitment to high-quality service.
• Previous healthcare, hospice or medical administration experience would be advantageous.

About us

We Can Offer You

• A welcoming and supportive working environment.
• 27 days annual leave plus bank holidays (pro rata).
• Free on-site parking and excellent public transport links.
• Comprehensive induction and ongoing learning and development opportunities.
• Support for personal and professional growth.
• The opportunity to contribute to the development of innovative hospice services.

Disability Confident Leader.

This role is subject to an enhanced Disclosure and Barring Service check (DBS).

Registered Charity No. 503386

St Oswalds Hospice aims to be an equal opportunities employer

During your recruitment process we want to make sure that you bring your whole self and can be at your best. Please contact [email protected] if you need any support with your application or there are any adjustments you might need.

Job responsibilities

To provide a comprehensive, confidential and professional Personal Assistant and

medical administration service to the Senior Medical Team (SMT), including

Consultants and the Specialist Doctor, while supporting the effective administration

of Adult Services.

Person specification

Qualifications

Essential

• Please refer to attached job description for details