Medical Secretary/PA - Cardiology

Job summary

Medical Secretary - Cardiology

Division of Medicine and Integrated Care

Russells Hall Hospital

Band 4

28 hours per week

An exciting opportunity has arisen for a Medical Secretary to work within the Cardiology Department.

Applicants should have GCSE at Grade C or above in English Language, as well as NHS administration experience. Applicants must have strong audio typing and transcription abilities.

Applicants should be proficient in using all aspects of Microsoft Office, particularly Word, Excel and Outlook; will be highly organised and able to manage electronic diaries. The applicant must be able to prioritise and work to deadlines and targets. Experience in Oasis/BigHand would be preferable but not essential.

Main duties of the job

• Deal with new referral letters and action as appropriate
• Ensure typing of clinical letters in a timely manner
• Be the main point of contact for patients, colleagues and other healthcare professionals on behalf of your consultant/s
• Assist in the planning and organisation of clinical activity (out-patient clinics, day case lists) by liaising with the appropriate members of staff within the Trust
• Assist in the collation of information for reports, for example medical reports, risk and complaint management etc.
• Planning and organising a number of conflicting tasks and priorities at the same time still meeting challenging deadlines.
• Prioritise workload independently, identifying urgency, highlighting problems and taking appropriate action to prevent or solve problems without supervision.

• Maintenance of medical records
• Maintenance of individual filing systems on behalf of the consultant and their team
• Ensure adequate tracking of medical records both in and out of department

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake

Person specification

Qualification

Essential

• AMSPAR or equivalent med sec/NHS admin experience
• English and Maths at GCSE level C

Skills

Essential

• Microsoft Word, Outlook, Excel
• Ecellent Organisational skills
• Abitlity to prioritse

Desirable

• Knowledge of medical terminology

Experience

Essential

• Previous Medical Secretary/Support Secretary experience
• Previous NHS experience