Outpatient Senior Appointment Administrator

Job summary

An opportunity has arisen for a highly organised and motivated individual to join our Outpatient team as a Senior Appointments Administrator. Based at County Hall, you will be responsible for providing comprehensive administrative support, ensuring that Outpatient appointments for designated services are scheduled accurately and within required timeframes. This role is integral to the delivery of efficient and patient-focused care.

Main duties of the job

You will be responsible for a variety of tasks including booking and monitoring of outpatient appointments, management of patient referrals, supervision of the Outpatient Appointments Administrator in the Outpatient Appointments Supervisors absence, waiting list validation, clinic utilisation, quality customer care, and dealing with telephone enquiries from internal and external sources.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Job responsibilities

Please see attached Job Description & Person Specification for further details of duties and responsibilities.

Person specification

Qualifications

Essential

• Minimum of 5 GSCEs including English Language and Maths or functional skills
• Level 2 qualifications or equivalent level of experience

Experience

Essential

• Experience of working in a healthcare setting/previous experience of NHS administration processes
• Experience of dealing with patients/customers
• Evidence of prioritising workloads/good time management
• Proven experience of working well as part of a team

Desirable

• Minimum 1 year office experience within last 5 years
• Experience of high volume contacts with patients/customers using the telephone
• Supervisory/HR experience
• Planning & Organisational Skills including allocation of workload to a team, prioritising workload for self and others.

Additional Criteria

Essential

• IT literate; including recent experience of using Microsoft packages such as Word, Outlook and Excel
• Must be able to communicate in English Language, both written and verbally appropriate
• Excellent communication skills, able to communicate effectively at all levels
• Ability to maintain good quality professional relationships even when dealing with contentious matters
• Polite and professional at all times
• Ability to communicate, allocate and delegate where required
• Ability to multi task
• Ability to organise own time

Desirable

• Knowledge of medical terminology
• Working knowledge of in-house hospital systems