Personal Assistant

Job summary

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

"For temporary posts, applications are welcomed on a secondment basis from existing NHS employees, subject to agreement from their substantive employer. A fixed-term contract will be considered where a secondment arrangement is not appropriate, or for applicants who are not currently employed within the NHS."

An exciting opportunity has arisen to join our Finance Directorate as an Personal Assistant on a six month secondment to cover maternity leave.

We are looking for an organised, proactive and professional individual to provide a comprehensive administrative and secretarial service to Directors and Deputy Directors. The successful candidate will play an important role in supporting the effective day-to-day running of the service, acting as a key point of contact, resolving routine queries independently and supporting with the management of key documentation and audit processes working collaboratively with colleagues across the organisation. This is an excellent opportunity for someone with strong organisational, communication and administrative skills who is able to manage competing priorities and work effectively using their own initiative.

Main duties of the job

• Provide a comprehensive and professional administrative support service to Directors, Deputy Directors and / or operational business units.
• Manage and resolve day-to-day administrative matters independently , escalating issues appropriately when required.
• Act as a key point of contact for senior leaders and operational services, providing information, guidance and support as a appropriate.
• Support the implementation and coordination of agreed projects and service developments.
• Provide professional support and guidance to less experienced colleagues where appropriate.
• Build effective working relationships with colleagues and stakeholders across the organisation.

About us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.

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Job responsibilities

Please see the attached job description and person specification for main duties and responsibilities.

Person specification

Qualifications

Essential

• Higher National Certificate/Foundation degree/ diploma/NVQ4 in Business Administration/Customer Services or equivalent experience in a wide range of secretarial/administrative/PA role and leading specific projects/information systems

Desirable

• Equivalent experience in a wide range of secretarial/administrative/PA roles.

Knowledge

Essential

• RSA III or equivalent advanced keyboard skills

Qualifications

Essential

• Experience of using a range of Microsoft software packages

Desirable

• Sound experience of IT systems

Experience

Essential

• Experience of taking minutes at meetings

Skills and Competencies

Essential

• Able to plan and prioritise own time and meet tight deadlines

Knowledge

Essential

• A good understanding of relevant policy, legislation drivers and their application to the relevant service area

Skills and Compentencies

Essential

• Ability to effectively commute between the Trust various sites

Experience

Essential

• Proven experience of building effective working relationships